The role of Warehouse Inventory Management Software

No doubt, you, like millions of other people worldwide depend on online stores for purchasing your groceries and other items. The process is quite simple: you log on to an online ecommerce store, select the goods you require, add them to your shopping cart, and pay for them. Within a day or two, the storeowner sends the goods to you at your home or office via courier. Occasionally, you might have found the phrase `out of stock’ mentioned underneath a product. You also have the option to tick a box if you want to receive a notification via email as soon as the store receives a new stock of those products. You might not be aware about it, but the warehouse inventory management software manages these tasks.

Mission impossible made possible

Most leading online shops stock and sell thousands of products. Apart from this, the proprietor adds new products to it on a daily basis. The owner also needs to ensure that their website does not promote products that are not available in their stock. It would be practically impossible for store owners to manage such a herculean task without implementing a warehouse management and inventory management system in place. They achieve this goal with the help of dedicated software, which allows them to keep a track of the goods stored in their warehouse as well as update their website about the non availability of certain products plus when they will be available.

Goods are stored in warehouses

Goods that you purchase from online stores are stored in warehouses, located in important cities of the country. As soon as a person orders a product from an online shop, the website passes that information along with the name, contact number and shipping address of the recipient to a server located in its warehouse. The company’s personnel retrieves the item from its storage space, scans the barcode on it with the help of a scanner connected to a computer. Once scanned the product moved to the packaging area, many warehouses move smaller items on automated systems. The item is then packaged, then moved to the loading area before handing it over to the courier company for delivery. The barcode contains information about the product. As soon as the personnel scans the barcode of a particular product, that information is passed to the warehouse inventory management software, which deducts that item from the stock and passes on that information in real time to the store’s website (you might have noticed online portals displaying the quantity of items available).

Stock replenishing process management

Merchandise arriving at the warehouse contains a different barcode. This stock may arrive at a different area of the warehouse, depending of the design and layout of the building. When scanned, it increases the stock of that particular item, passes on that information to the website, updates its stock register, and sends emails to individuals who had opted to receive notification about the arrival of that product too. All of these processes take place instantaneously. The software then prints a barcode on a sticker using a printer attached to the computer. The employee then attaches that sticker to the package before storing it in a designated place on the warehouse. Each warehouse contains several computers linked by a network to a master PC, manned by the warehouse’s manager. Companies having multiple warehouses link their master PCs via the internet. If a particular product is available in the inventory, but is not physically available on a specific warehouse, the master computer passes on information about that product and its recipient to a different depot where it is available.